Overview

Procurement optimization plays an important role for business in achieving sustainable growth and ensuring competitiveness. As a response to the challenges you face related to your procurement strategy selection, supplier management issues, cost reduction and risk mitigation, outsourcing of your procurement process can offer a strategic advantage for your company.

By working together with a fully integrated Business Process Outsourcing (BPO) supplier, your business can converge towards:

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Consequently, outsourcing of procurement functions can act as a extension of your purchasing department and will help your organization to:

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To address the market’s needs, our procurement services model can cover both direct and indirect purchasing, expending to strategic and transactional purchasing.

 

Services and Solutions

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To ensure the success of our procurement services, our core competencies include:

Strategic Sourcing

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Having strategic sourcing as an integrated part of your company’s strategy is a cost effective approach, as it can provide your business with multiple advantages.

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Spend Analysis

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Spend analysis allows your business to focus on your core operations and strategic planning as it can provide your company with great insights on classification and visibility of spend.

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Tactical Purchasing

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Tactical Purchasing are refer mainly to non-automated transactions for non-regular use, which have a as objectives to: reduced delivery time, cost reduction and savings increase.

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Material Master Management and Data Classification

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From a purchasing perspective, the Material Master database holds all items purchased by a company or items existing in stock.

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Analytics Solutions and Business Process Improvement

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Monitoring and Evaluation is a key aspect in any business and helps achieve the overall goals of the organization. Procurement effectiveness and efficiency and transparency are all possible with the right tools while at the same time defining the key metrics for measuring progress towards success.

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Supplier Data Management

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Supplier Data Management enables us to provide you accurate and consistent information about supplier performance to reduce payment and purchasing errors, improve sourcing cycle time and reduce supplier related risks.

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Strategic Sourcing

Having strategic sourcing as an integrated part of your company’s strategy is a cost effective approach, as it can provide your business with multiple advantages:

  • Cost avoidance and cost containment
  • Supplier and customer management
  • Risk mitigation
  • Forecast of revenues

Your business can benefit from a competitive purchasing strategy directly led by:

  • our commodity experts, strongly oriented on savings
  • embedded plant budget savings
  • purchasing administration cost reduction
  • supplier maintenance cost reduction through supplier consolidation

 

We can translate strategic sourcing into consolidating high-runners items in blankets and maintained catalogues. Automated transactions refer to:

  • blankets which are considered as highly efficient due to the fact that they are meant to reduce administrative resources for perpetual purchases
  • catalogues, along with mandatory catalogue management setup, which are a solution for non-regular/ non perpetual use for low value items to be set in place

To avoid the underperforming of contracts, our Strategic Team can support with post-award activities such as:

  • Contract compliance management
  • Contract amendment
  • Contract renewal
  • Contract closure

Spend Analysis

“Dive into data and discover your strength”

Spend analysis allows your business to focus on your core operations and strategic planning, as it can provide your company with great insights on classification and visibility of spend. It can significantly increase the classification accuracy and can provide your business with:

  • Category and commodity classification of spend
  • Review of category maturity
  • Understanding of historical spend and supplier performance and development
  • Solutions for identifying patterns and creating forecast models
  • Maverick spend overview
  • Fast analysis and reporting
  • Greater compliance
  • „Drill-down” and „Roll-up” analysis
  • Clear contract creation solutions

To ensure an integrated approach, Material Master Management and Data Classification services can contribute to achieve relevant and more in depth spend analysis.

In a nutshell, spend analysis offers you the answers to the above questions and represents a great asset in developing and defining the sourcing strategies.

Tactical Purchasing

Tactical Purchasing refer mainly to non-automated transactions for non-regular use, which have a as objectives to: reduced delivery time, cost reduction and savings increase.

Moreover, we can coordinate our support for your business whenever one-time buys occur, urgent buys are needed, or low-complexity purchases arise.

We know how important it is to stay on track with the budget and providing in a timely manner the necessary goods and materials. In our effort to serve your requirements we focus on efficient sourcing through appropriate channels to identify potential suppliers and to be able to select the most competitive one considering cost, time resources, and the quality standard required.

Being aware of the savings potential embedded in the tactical nature of indirect spend, we can ensure significant savings and an effective tail-spend management tactical purchasing.

Material Master Management and Data Classification

“Competitive edge resides in material master data integrity.”

From a purchasing perspective, the Material Master database holds all items purchased by a company or items existing in stock. The database includes unique codes assigned to each material regarding, but not limited to, manufacturer, part number, description (in various languages), UNSPSC and eCl@ss codes, commodity, etc.

In effective spend management, having a Material Master database offers the possibility to improve spend visibility and target cost-reduction. It can provide you also with the possibility to expand to and benefit from the potential of e-commerce. The added value of having Material Master Management and Data Classification branches out also in material planning and control, accounting, budget planning, forecasting and much more.

Having a commodity oriented structure offers potential for building a customized architectural model according to the particularity of each industry, while coding provides standardization and optimization of materials by using a smart codification system according to UNSPSC and eCl@ass International Standards.

Analytics Solutions and Business process Improvement

Monitoring and Evaluation is a key aspect in any business and helps achieve the overall goals of the organization. Procurement effectiveness and efficiency and transparency are all possible with the right tools while at the same time defining the key metrics for measuring progress towards success.

We conduct internal assessment of processes (define), data controlling and quality checks (measure and analyze), implement changes and streamline processes (improve), and monitor constantly the entire process (control).

This steps are necessary to ensure a lean and efficient process, to monitor the compliance with client’s policies, requirements and processes and to secure SLAs and KPIs.

Such an approach enables us to perform:

  • Data integration by offering general integration methods and process of data warehousing
  • Data analysis focusing on data and process mining
  • Improvements and innovations by offering customized business models and automation solutions

Your business can benefit from EDI link into CEPROCS system and also an Integrated Sourcing Tool and individual applications customized on demand, which contribute to improve your performance. These are user friendly application software that provide core reporting, analysis and tracking tools tailored for purchasing and customized to client business particularities.

The main functionalities of the tools, but not limited to these, are:

Supplier Data Management

Supplier Data Management enables us to provide you with accurate and consistent information about supplier performance in order to reduce payment and purchasing errors, improve sourcing cycle time and reduce supplier related risks.

The services we can provide include support for the following processes:

  • Supplier onboarding
  • Supplier block / unblock / extend
  • Supplier information update
  • Supplier performance data management and analysis

Industries

To address these challenges, we rethink new methods for generating cash, use smart tools to help you reduce costs and efficiently mitigate business’ risks. We reshape procedures and simultaneously envision processes in line with the modern technologies that can maximize a business’ potential.

We reimagine the way industries can shape their development and offer them a range of solutions for increased effectiveness and competitive market results.

It is important to rethink the role for procurement and to refer to it as an important lever for optimizing spend, investing in innovation and technology in a cost effective manner, and on the long run for pursuing towards achieving sustainable growth and development of the business.

Automotive

The dynamic of the automotive field keeps our strategic approach awake and sensitive to the changes, so that we can deliver growth, process innovation and reduce costs and cycle time.

Automotive industry is one of the most regulated industries worldwide. Safety and emission standards reflect themselves in the strategy of companies operating in the automotive sector, and indirectly have an impact on the cost of operation and manufacturing costs.

Therefore, in the context of regulated industries, where public policies and regulations can act as exogenous factors in influencing the activities of companies, it is important to rethink the role for procurement and to refer to it as an important lever for optimizing spend, investing in innovation and technology in a cost effective manner, and on the long run for pursuing towards achieving sustainable growth and development of the business.

Our experience in this industry in offering procurement services, by having a key role in European procurement business for Opel/Vauxhall indirect procurement, has provided us with a large partner network base and has built extensive experience in commerce industry.

The complexity of the Opel / Vauxhall project and the particularity of the automotive industry entail development of the business and process to ensure flexibility to adapt to changes due to new business needs or extend of procurement activities. Our available resources, know-how and capabilities for providing efficient and effective solutions has enabled our client to focus on their main strategies, regulatory compliance while improving their business processes, reducing cost and increasing savings.

Our capabilities to align to the client’s requirements and to work in its best interest are emphasized by a yearly increase of transactional purchase request inflow of the number of materials purchased, the number of suppliers and by increase of transactional spend. A comparable uptrend has marked also strategic purchasing, contract management and material master maintenance.

The capacity to adapt to new operating models of the client is also reflected in the most recent transition project for GM Brazil – a project for which discussions have started in the final months of 2015, followed by the pilot and transition phase since March 2016 to present. The extensive expertise about GM global and regional business strategy and vision has enabled us to adapt our business to the particularities of GM Brazil and to take over simultaneously both tactical and strategic procurement processes and addressing the need of all GM plants in Brazil. A gradually transition has been considered appropriate from commodity perspective, however to a more general level, first the indirect products followed by services procurement. Although at a global level we are working with the same client, at regional level the solutions provided for the South American operational business have been customized and tailored to meet their specific needs.

Fragrance

We consistently deliver innovating solutions that meet our customer demands because the fragrance industry is a cross functional blend of scientists, perfumers, flavorists and application specialists and rely on proprietary knowledge and ingredients.

Oil and Gas

We offer competitiveness through constant dialogue and adapted solutions to stay ahead with the business dynamic.

Electronics

Offering tailored solutions to you is to support innovation and to stay competitive. We offer know-how and expertise to improve business results and to deploy capital more productively.

B2B

The quality of services defines the integrity and solid structure of a company. Is not about reports and conclusions, is about reducing the risks, improving the processes and reinvesting the profit.

Why CEPROCS™

Our experience in various industries has brought us great knowledge and insight in developing purchasing solutions and procurement strategies. Through the diversity of our client we have defined a standardized, consolidated procurement process, tailored and characterized by consistency, accuracy and efficiency.

 

Our goal is to become a knowledge catalyst that will enable us to design, customize and adjust procurement strategies, creating growth opportunities for your business.

 

We act as an ’’extended workbench” able to fully integrate and provide full service purchasing for tactical and strategic process of our clients. This is done in a progressive way to ensure optimal business conditions, a leaner and more effective process, and disclosure of potential synergies. Therefore, the transition is oriented towards optimizing the procurement processes of the client.

Our focus is:

checkIdentifying and evaluating your needs in order to correlate them with and address your requirements

checkDeveloping individual, perfectly coordinated business models by clearly defining the procurement functions: roles, responsibilities, systems, processes, skills and capabilities needed

checkDefining procurement strategies based on the assessment of your needs

checkGranting financial viability and quality of the process and effectiveness of the cross-trainings

checkDefining your goals and priorities

checkConducting initial risk assessments

checkYour Success and exceeding your Expectations

Globalization and reaching new emerging markets drives us towards recruiting and training talent to be able to design procurement strategies tailored to local cultures and economies. The European language coverage qualifies us to have the competences and knowledge for communication with you in your native language.

Advantages of having CEPROCS™ as a partner:

checkNear shore location and best cost performance ratio

checkExperienced BPO Know-how

checkHigh level services

checkStrong role in European procurement

Our daily operations include:

checkTransactional and tactical approach, with the objective of quick turnaround requirements

checkStrategic approach, as a cost effective driver

checkCustomer focus approach

A customer tailored solution, adapted to regional or global context, is most efficient due to aspects like market dynamics, cultural environment, and business philosophy among other external factors. Therefore, this type of approach is our key driver in delivering the most cost effective solution.

This is how CEPROCS™ can help you get ahead of your competitors: business development is deployed by maintaining a constant focus on markets and customers, keeping in mind at all times that our offered services should come with a competitive advantage.

Therefore, we drive business plans to:

checkDevelop, create and consolidate industry specific knowledge

checkInvest in knowledge and skill management of employees and focus on talent retention

checkInvest in innovative business and IT solutions in line with your overall strategy

checkConsolidate analytic capabilities in line with the overall market trend and offer a detailed spend analysis, reaching cost effectiveness of procurement and better supply management

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